Assigning Training via Enrollment Form
The fastest and easiest way to enroll your employees into a course is via the “Add Users” sub-tab within the “Enroll New Users” option. This is the default option that’s displayed. It can be accessed anytime by clicking the “Add Users” sub-tab.
Using the enrollment form, you can quickly add employees to the course with or WITHOUT email addresses.
Note: We strongly recommend enrolling users with their email addresses as this is a more streamlined process and results in a much better experience for both you and your trainees.
Adding Users WITH Email Addresses
To enroll a learner who has their own email address, simply add their first name, last name, and email address to the enrollment form. DO NOT check the “share email” option. You do not need to enter a username and password as both will be generated automatically by the system.
To add more than one user at a time, click the green button in the Action column to add more rows. Follow the same step as above and add their first name, last name, and email address.
Once you’ve added the details for all the users you’re enrolling, click on the “Enroll Users Now” button.
You’ll get a confirmation message indicating that the users have enrolled successfully.
At this time, each user will receive an email notification letting them know they’ve been enrolled in the course. The email will also contain a link to the site and login credentials (username and password). At this point, your learners can log into their accounts and start the training.
Adding Users WITHOUT Email Addresses
If your learner does not have their own email address, you can still enroll them in a course via the “No Email” option. This option allows you to create a username and password that your learner can use to access their training account and complete courses.
To enroll a learner without an email address, start by clicking the “NO EMAIL” checkbox in the user details row.
Once this is checked, the Username and Password fields will become available, and the email field will turn grey and no longer be required.
Simply add a username, password, and the learner’s first and last name into the available fields.
You can add additional rows and repeat the steps by clicking the green plus button in the Action column.
Once you’ve added the details for all the users you’re enrolling, click on the “Enroll Users Now” button.
You’ll get a confirmation message indicating that the users have enrolled successfully.
You can now provide the username and password to your learner(s) that can be used to access their training account and start their online course(s).
Please note: Learners will be forced to update their passwords once they log into their accounts for the first time, after which time, the password will no longer be displayed on the Enrolled Users page in your Group Leader account.